Best tools for a good hybrid work environment
Top 23 tools for doing hybrid work in Europe
Hybrid work is reinventing the way we work. It changes the way we use the workplace but also the way we communicate and manage our teams. With employees working remotely (partly or fully), it has become more important than ever to use the right digital tools to create a successful work environment.
In the section below, we've outlined our must-have hybrid work tools in Europe to help you meet those needs.
Create a self-serve workplace experience
Enabling self-service delivers major benefits such as higher employees’ satisfaction, increased efficiency and deeper insight into your employees’ needs. There is nothing better than being able to use a self-service app directly from your phone on your own time without feeling rushed. It’s about making it as easy as possible for everyone.
Decide when to go to the office by booking a desk with our desk booking software
A desk booking tool built specifically for hybrid teams. Essential to manage a flex-office and ensure people find a desk when they go to the office. Helping teams to collaborate better by finding out who goes when. Not only is it a smooth desk booking process (mobile/web app) for employees but the HR team can easily calculate travel allowance (and more) for payroll by exporting monthly reports.
For booking parking spots and sharing rides to the office
The Toogethr platform enhances all forms of mobility. They help travellers break bad habits with their intelligent parking management system allowing employers to allocate parking spaces flexibly and respond quickly to changing capacity demands. Toogethr also encourages cycling and ridesharing.
For giving access to smart lockers at the office
Vecos provides storage for employee’s personal items through small lockers. These self-service lockers can directly be managed from your phone. Employees can work how they want, with secure storage when and where they need it for a more efficient flex office.
For having a self-serve receptionist in your office building
Bringme is an automatic self-serve receptionist. You can welcome and receive employees, customers, deliveries, visitors and more with this digital visitor management panel. The Bringme solution offers unlimited support as your next virtual receptionist or digital concierge.
Facilitate working from anywhere
Working from anywhere is a definite luxury. Some may prefer to stay home, others might want to go to the office. But there is a third option called the “third place”. The third place is the alternative to your home office or your work office, it can be anything from a cafe to a coworking space.
So now it’s up to you to choose whether you prefer to work from home, book a desk at the office or find a nearby work location like a coworking space.
For finding a desk or a room to work in France 🇫🇷
Neo Nomade can help you find the right coworking spaces anywhere in France. You can choose amongst open spaces, event spaces, meeting rooms or private offices and reserve them by the hour, day, month or year. Your choice!
For booking a meeting room in the Netherlands 🇳🇱
Worldmeeting make it so easy for companies to book rooms and locations for meetings and events, all from a one stop shop platform. Your colleagues don’t have to worry about asking a quote or dealing with the invoice, it is all taken care of within the platform.
For finding a desk in a coworking space in the Netherlands 🇳🇱
With the Dutch company YourDesq, you can choose a coworking space to work from near home. You can get access to flexible workstations and meeting rooms with day passes. Pay-per-use to get guaranteed flexibility in how you want to work.
For booking a desk or a room in a coworking space in Spain 🇪🇸
Find the right place for you to work anywhere in Spain. Whether you need a workplace for 1 or 100 people, Coworking Spain has you covered. They offer different options from booking coworking desks, private offices, meeting rooms to event or training rooms.
Digitize the employee experience
With people not always physically present in the office, or even maybe working fully remote at times or always, you need to digitize most of your process, specially related to HR, onboarding and off-boarding.
For a smooth employee onboarding
With Appical, you can onboard new employees before their first day of work for them to be productive and more involved faster. All of this whether they work at home, in the office or hybrid.
For creating an engaging employee experience
Follow your employees’ lifecycle from onboarding to off-board and more with Heyteam. Heyteam provides the perfect platform if you’re looking to automate HR administrative tasks, integrate your toolset and set up appointments and meetings.
For an easy expenses management journey
Mobilexpense is an all-in-one expense management platform that you can integrate with your HR and finance tools. Whether your team wants a clear overview of your spending or align with global compliance, Mobilexpense has it all.
For an easy expenses management journey
Mooncard offers a payment solution for businesses. Mooncard company card is secure, configurable and allows you to pay any business expense while fully automating administrative management tasks.
Set up a good remote work environment
For those who prioritize remote work or don’t have hybrid work policies in place yet, there are useful platforms out there that can help you and your employees set up a good remote workplace.
For making sure your office is well equipped
Fleet simplifies computer equipment, their management and their renewal. You don't just rent work computers, you can also get access to a range of services to take the hassle out of IT management.
For making sure your office is well equipped
With Triliz, you can equip your employees with the right IT equipment with all-in-one IT rental service. Benefit from 100% included services and support.
For helping your employees get office equipment at home 🇳🇱
Workwize focuses on the wellness of employees wherever they work. They provide and manage the remote equipment your workforce needs to do their best work! Bonus: they also take care of remote onboarding.
For helping your employees get office equipment at home 🇫🇷
With Fleex, remote teams can now benefit from everything they used to enjoy in the office, regardless of where they are located. This includes everything from selecting the furniture (desks, chairs) to the shipping and assembling.
For a smooth remote recruitment process
With Oyster, you can hire and onboard new talents without the hassle of local employment laws, international tax regulations, payroll and more. Everything can be managed from one simple platform in order for you to maximize your working time.
Don’t forget to have fun
As some would say, “work hard, have fun and make history”. Work is always more enjoyable when there’s a little bit of team bonding involved. Here are some small examples of how you can make that happen in a hybrid workplace.
For organizing “work dates” to get to know your colleagues
Work can also be FUN! With Donut, your employees can enjoy a random “date” with another colleague. It’s a fun way to start a conversation with people that aren’t necessarily part of your team and whom you wouldn’t usually chit chat with. Team bonding, here I come!
For entertaining the team during digital breaks
A 15 mins break to get to know your colleagues in a different context is always a good idea! Sketchful is a playful way to discover your team digitally outside of work.
Wellness and Perks
Many tools can help your company go hybrid, from performing employee happiness checks to offering an all-in company benefits platform that you can manage from a distance.
For giving employees access to mental health support
Moka.care helps you take care of your teams’ mental health. By giving access to individual or group therapy as well as coaching sessions, employers can enable each employee to talk about anything, to the right person, at the right moment.
For understanding employees happiness and well-being levels
ifeel is a uniquely smart tool that combines artificial intelligence, technology, and psychology to enable companies to measure, understand and improve their employees’ emotional well-being. ifeel does this by providing employees with a personalized therapy experience and supporting them with self-care tools.
For giving your employees easy access to their benefits
An all-in-one smart card for employees benefits. Yup, that's right: this French company offers the ultimate card for your employees’ meal vouchers, gift vouchers and mobility benefits.
For managing work benefits directly from your phone
Cobee is a Spanish solution that helps you manage the social benefits and perks offered by your company. From transports, training to health insurance and nursery, Cobee allows you to enjoy all of your company benefits straight from your phone.
We hope this list of tools helped! Feel free to let us know of other European companies that support the transition from a traditional working environment to a hybrid one. We will make sure to update this list with your suggestions.